Print Checks with Advices
GiftWrap can print checks with advices attached or just advices by themselves. In addition, it can
· print and store check numbers
· create a file of check information for uploading to another program
· create a file of check information for merging with a letter or other document
To print checks with advices:
1. Load check stock into your printer.
2. Click Payments > Checks / Upload in the Menu Bar.
3. Click Print Checks with Advices in the Report Type area.
4. Enter selection and formatting criteria to produce the checks/advices you desire. Be sure to review the questions in the Other area carefully. There is help available on each field.
5. When done, click OK.
6. If you left the Starting Check Number field blank or entered 0, you will be asked to confirm that this was intentional. Click Continue to continue without entering a starting check number. Click Cancel to return to the Checks / Upload tab, where you can enter a starting check number.
If you get an error log window, see Notes below.
7. Do the following, as desired:
8. Click 
to close the report.
9. Click Yes to record the date you are producing the checks in the Issued Date field for each check produced. In this case, an Issued Type of Check also will be recorded for each of these checks. If you entered a starting check number, clicking Yes also stores a check number for each check produced. A snapshot of the information included in your check run is created. You will be able to review this snapshot at any later time.
Click No to leave the Issued Date, Issued Type, and Check # fields blank for these checks. In this case, a snapshot of your check run will not be saved.
Notes:
· Choose Print Checks with Advices if you want to print checks with attached advices on your check stock. For example, you might use just Advices to inform beneficiaries who are paid by electronic funds transfer that they have been paid.
· GiftWrap Check and Advice Style
Checks with advices are available in several styles. The selected style is displayed next to the Print Checks with Advices option in the Report Type area. The style can be changed in the Payment Settings tab.
· Use the log window to troubleshoot any errors in your check data prior to printing. The log indicates the person key and the Gift Key to identify the gift along with a brief explanation of the problem.
You can print the error log or save the log in a file that you can print or review later.
· The Print Checks with Advices routine tells you how many checks it is going to print. This number is usually equal to the number of payments listed at the bottom of the corresponding Payment Summary report. However, the total on the Payment Summary will be less than the number of checks actually produced if the payments to one or more beneficiaries represent the distributions of more individual gifts than can be itemized on a single advice. In this situation, GiftWrap will print as many checks as necessary to list all the individual gifts on a series of advices and will print the correct payment amount on the first check and "VOID" on all the subsequent checks for the same beneficiary.