Reconcile Checks

The Reconcile Checks feature provides you with an easy method for marking as cleared payments made by check or electronic funds transfer. Payments so marked are indicated prominently on the Check Register report to make the check reconciliation process easy.

An alternative way to mark issued checks as cleared is to import cleared check information from a file. Import Cleared Checks How?

Reconcile Checks presents you with a list of checks with assigned check numbers and/or issued dates that are not marked as cleared. Your task is to review the list against a list of cleared payments from your bank and mark each listed payment that has cleared.

1. Click Payments > Reconcile Checks in the Menu Bar.

2. Enter selection criteria for the payments you wish to reconcile, and then click Search. There is help available on each field.

3. Review the payments that appear in the list.

If necessary, click a page number or an arrow

to cycle through the records found in your search, in sort order.

4. Click the check box in the Clrd column of each payment that has cleared. To clear all checks in the list, click the Select All button below the list.

The total number of payments in the list that you have marked as cleared and the total amount they represent appears below the list. You can use these values to confirm that you have marked all cleared payments.

5. Click the Clear Payments button below the list. The payments you marked as cleared in step (4) will no longer appear in Reconcile Checks lists.

6. Click $image\closebox.gif$ to close the page.

Notes:

· The payment rows that you clear using Reconcile Checks are also marked as cleared in the relevant beneficiary payment schedule when you click Clear Payments. If a cleared payment represents the combining of payment rows from several payment schedules, each of these payment rows will be marked as cleared.

· A payment must have an Issued Type of Check or EFT to be included in a Reconcile Checks grid. A payment is assigned an Issued Type whenever you save Issued Dates and/or Check Numbers at the end of producing checks (Print Checks with Advices or Create Check Upload File) or an EFT Payment File (Create EFT Payment File)