Void a group of payments

You can void a group of erroneous payments that have been printed already. Payments must have and Issued Type to be available for voiding. In addition, payments made by check must have check numbers and payments made by electronic funds transfer (EFT) must have issued dates to be available for voiding.

A typical circumstance in which you will want to void a group of payments would be checks that were printed on the wrong check stock.

1. Click Payments > Payment Snapshots / Void in the Menu Bar.

2. Enter selection criteria for the checks you want to void. There is help available on each field.

If necessary, click a page number or an arrow

to cycle through the records found in your search, in sort order.

3. Click .

4.Click an option to void the payments, void the payments and record a void offset for each payment, (see Notes), or not void the payments.

5. Click OK.

Notes:

· When you void a group of payments, GiftWrap voids all the Payment Schedule entries that contributed to the total amount of each payment. For example, if a payment represents the combined payments from three separate gift annuities, GiftWrap will void the contributing payment in the Check Schedule for each of the three gift annuities.

· Whether or not to create offset entries:

Create a void offset amount for each voided payment if you want a Check Register that includes the voided payments to show a net of $0.00 for the payments you are voiding. In contrast, if you want the voided payments in your next Check Register report to correct for the improper inclusion of the payments in a previous Check Register, do not create offset entries. In other words, if you want the two Check Register reports together to balance out, void the payments without creating void offset entries.