Create EFT Prenote File

Create EFT Prenote File produces an EFT prenote file that complies with Automated Clearinghouse standards. This file contains all the information target banks require to verify that future payments to customers specified in the file will be made successfully by electronic funds transfer (EFT). The ACH considers prenoting optional.

The EFT Prenote File allows each target bank to verify the information and inform the sender of any problems with the information that will need correcting before EFT can be successful. This file is suitable for submission to the ACH network member institution that submits EFT payment files for your organization.

1. Click Payments > EFT Files in the Menu Bar.

2. Click Create EFT Prenote File in the Report Type area.

3. Enter selection and sort criteria for the account information to include in the file. There is help available on each field.

4. Click OK. If you get an error Log window, see Notes below.

5. Open or save the file, as needed.

6. Click Yes to mark the included payment addresses as having been prenoted. Click No to leave these addresses marked to be included in the next prenote file. See Notes below for more information.

7. Click $image\closebox.gif$ to close the File Output page.

Notes:

· The format of the EFT Prenote file reflects the EFT File Blocking Factor and EFT File Custom Header information entered in Payments > Settings.

· The file includes all payment addresses with a Use EFT field marked, and either

a Prenote field set to I (include in next prenote file), or
a Prenote field set to D (prenote done) and a Prenote Date (the creation date for the prenote file) more than 11 days prior to the EFT Payment File creation date.

· Use the log window to troubleshoot any errors in your EFT data. The log indicates the person key and the Gift Key to identify the gift along with a brief explanation of the problem.

You can print the error log or save the log in a file that you can print or review later.

· The Create EFT Prenote File routine marks a payment address as prenoted by setting the Prenote field to D (Prenote Done) and entering the file creation date in the Prenote Date field.

· Once marked as prenoted, a payment address will not be included in any subsequent EFT Prenote File unless you unmark the address manually. You will have no reason to prenote a payment address more than once, unless you make a mistake the first time or some payment address information changes.